TaskPaper and my iPhone

I wrote a comment in a previous post (Considering TaskPaper 3) to describe how I could add information to my TaskPaper files with Siri using Reminders and Drafts. Check that out. Now, I’ll briefly explain how I’ve worked with my TaskPaper files on my iPhone so far.

My decision to get TaskMator was based on Gabe Weatherhead’s reviews on Macdrifter. I recommend reading them first. 🙂

This morning, I also listened to Episode 026 — Old Stock Ale and Task Management from Nerds on Draft (an episode from a year ago), which includes some discussion about TaskPaper and TaskMator. (See show notes.)

Anyway. I haven’t used the alarm feature yet. Filtering by project or tag works well. Same with search from the home screen, which seems fast. I’m also fiddling with saved searches:

(@due or @today or @flag) and not @done

Not @done
not (type = note or @done)

Quick tasks <= 15m
@time <= 15 and not (type = note or @done)

At the moment, I omit the notes in some saved searches because I use often include notes. (In the TaskPaper app, I collapse these quickly. All from my keyboard, loving it.) With the above syntax, that means done tasks aren’t displayed even though the notes under those tasks are technically not marked as done.

Anyway, the goal is to narrow the scope of my tasks. I might create two dupes that include notes for more detail.

For adding stuff to my TaskPaper files, I have several actions in Drafts that prepends the chosen draft.

  • TP (Personal)
  • TP (Personal, done)
  • TP (Personal, added)

For the second and third, those are for instances where I only have a single-line draft.1

When ready to clear my “inbox” at the top of the file, and on my iPhone, I can tap each task, and move it to my desired “project”.2 Or, using two fingers—tap and hold the bottom menubar, then proceed tapping the other tasks you’d like to manage—I can add the relevant tags, then move it to the correct project.

I’m not certain if the purpose of Taskmator is to use a one or two huge TaskPaper files. If you enable the badge number, and the most recent file you opened had over 250 tasks, your mind would go numb. I’d like the ability to designate a project for each TaskPaper file, but I imagine using a different setting for separate files would be tough to implement.

Even though I’ve gotten comfortable with Things, I’m pleased with TaskMator!


  1.  See also: My Habit of Noting Timestamps 
  2. Remember: I use “projects”—as labeled with TaskPaper files and apps—as “Areas” to combine a broad group of related items. 

Rad action for Drafts: Multiple Things

A few months ago, Ben Whiting shared an action he created for Drafts: Multiple “Things”.

When using Things for iPhone v2.6.3, you can’t add multiple to-dos in rapid succession by pressing Enter after each to-do. This action is a fantastic workaround.

Feature idea for Cultured Code: Copy Drafts’ implementation of their New Draft button (tap and hold) to the New To-Do button. i.e. Add multiple to-dos:

  • Without tags to keep it simple.
  • Within a list, area, or project.
  • Within a new project.

Please and thank you. 😛