Browsing the Cultured Code support pages, I stumbled onto this gem, “Creating Repeating To-Dos“:
If you have an entire set of to-dos which need to be repeated on the same day, group them inside a project and then repeat that entire project.
Regarding project templates, I shared this idea:
Important weekly/monthly checklists
I grouped recurring (predefined) to-dos by adding repeating projects. This allows me to:
- Focus on doing work.
- Keep the Logbook “clean” going forward, and
- Save time from manually copying the to-dos.
David Allen might not condone having the Today focus overflowing with to-dos and projects because some of the items don’t need to be completed that day. However, I know I have the freedom to reschedule or delete items for another day.
(By the way, the Logbook displays all to-dos and projects marked as completed or canceled, regardless of importance or length of time to completion. The repeating projects I share in the above screenshot image—and list below—aren’t that notable.)
If I see a long list of to-dos in the Logbook, where many took 5–10 minutes to complete1, and the large remaining chunk of time is dedicated for the main part of my job, it can be more difficult to identify the higher impact projects or to-dos2.
Here are my current ones:
- Work (Weekdays) — Triage a few ticket queues.
- Work (Weekdays) — Work in our regular ticket queues.
- Home (Monthly, three days before the last day of the month) — Prepare and mail our rent check.
As an example, our landlord requests a mailed check for our rent payment (project3 and successful outcome). Here are the to-dos needed to mark this project as completed:
- Write rent check.
- Print USPS label.
- Mail rent check.
I’d love to hear your ideas! Please share them in the comments, or publish a new post on your own blog, and link back to this one. 🙂
- Examples of minor to-dos at work: catch up on reading P2 threads, or watching new intro videos. ↩
- Writing this post, I realize I can make this easier by adding a tag to filter the Logbook. It’s exactly what I did to single out the three repeating projects in the image. ↩
- If you’re using a task manager with tasks and subtasks, the main task would be “Mail rent check”, and the two subtasks would be (1) write rent check, and (2) print USPS label. The subtasks would need to be completed before the main task. ↩